Aptoria

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AI-native property management

Your rentals run themselves. You only approve what matters.

AI handles tenant messages, maintenance requests, and routine work automatically. You see the few things that need a human decision — and nothing else.

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Free for your first unit · No credit card required

~12 hrs

saved per landlord per month

80%

of tenant messages auto-handled

100%

of actions logged, reversible, exportable

$2.4M+

Rent processed

47%

Avg. hours saved per week

< 5 min

New-property setup

99.97%

Uptime over 90 days

What 12 hours/month looks like

The numbers, not just the promise.

A typical 6-unit landlord on autopilot. The chart below is what their first 30 days looks like. Every customer sees their own version, live, on the in-app Outcomes page.

Tasks handled · 30 days

228

Hours back

28.5h

Day 1

Day 30

Where the hours come from

Tenant message replies

5.0h

Maintenance triage + dispatch

3.4h

Late-fee + auto-approval decisions

2.2h

Renewal drafts

1.4h

1.5

full workdays back

every month

$600

of your time

@ $50/hr

144

hours/year

at current pace

Built on the rails your bank, lawyer, and accountant already trust

Stripe

Plaid

DocuSign

Supabase

Resend

What it removes from your week

The four chores that eat your time.

Other tools give you a place to do the work. Aptoria does the work.

Tenant messages — answered

Routine questions (rent reminders, maintenance updates, lease questions) get a clean reply in your voice. Sensitive topics escalate to you.

Maintenance — triaged + booked

Tenants file with photos. The agent classifies urgency, estimates cost, and dispatches a vendor under your dollar cap. You see “vendor scheduled,” not a phone call.

Rent — collected + reconciled

Stripe + Plaid handle payment. Late fees apply on your schedule, payment retries happen on their own, ACH fees stay at $0.50 flat. You just see what landed.

Renewals + late-fee waivers

Renewal offer drafted 60 days out at the rate you set. Small late fees auto-waived for tenants in good standing — the friction-saver Buildium users complain about most.

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Free for your first unit · no card · 10-minute setup

How it works

Three steps. Then it just runs.

Tenants do their thing

They message you, file maintenance requests, pay rent. Same as today — no app to learn, no portal to push.

The agent handles or prepares it

Replies to routine questions. Triages maintenance with urgency + cost estimate. Drafts the renewal. Waives the $4 late fee for your good-standing tenant.

You approve what matters

A short list of decisions only a human should make — usually 2–5 a week. One tap to approve, one tap to undo.

Before vs. now

Same portfolio. Hours back.

Before

Hands on everything

Read and respond to every tenant message

Chase rent the 1st, 2nd, 5th of every month

Coordinate plumbers, locksmiths, pest control by phone

Read the lease to remember the renewal date

Manually invoice late fees and apologize for them

With Aptoria

Decisions only

Review the few messages the agent flagged

See "rent collected" — chase happens automatically

Approve the vendor dispatch the agent already booked

Sign the renewal the agent drafted 60 days out

Late fees go on (or get waived) by your rules

You stay in control

The agent works for you — not the other way around.

You set the limits

Auto-dispatch only under $150. Auto-waive only under $25. Escalate anything mentioning lawsuits, mold, or threats. Every rule is in plain English on one page.

Undo, always

Every action the agent takes shows up with an Undo button for 24 hours. The full activity log shows what was decided, with what confidence, and why.

Preview before you trust

Type a sample tenant message and watch the agent reply — no risk, nothing sent. Read its voice for yourself before you flip autopilot on.

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What landlords are saying

Built with operators who run portfolios, not theory.

"My AR aging dropped from 8 weeks to 11 days. The auto-rent reminders + smart late-fee waivers do what I never had time to."

Maya R.

34-unit landlord, Austin TX

"I stopped using Excel for the books. Property P&L per door is something my CPA literally hugged me for."

Jordan T.

Solo PM, Phoenix AZ

"Tenants pay on time when the app makes it easy. Auto-pay enrollment alone got us to 96% on-time."

Priya S.

Owner of 12 SFRs, Chicago IL

Compare

Why operators pick us over the legacy stack.

Feature

Aptoria

Buildium

AppFolio

AI agent that triages + acts

Limited

AI-drafted tenant replies

AI move-out reconciliation

AI lease Q&A for tenants

Built-in chart of accounts + journal

Owner ACH payouts via Stripe

Per-property P&L + cap rate

Free first unit

No setup fee

$$$

$$$$

API keys + signed webhooks

Add-on

Modern UI built this decade

Partial

Feature comparison reflects publicly listed capabilities as of 2026. We may have missed something — let us know.

FAQ

Questions, answered.

How much does it cost?

Free for your first unit. After that, our Starter plan is $9/unit/month with everything unlocked except AI quota and webhook delivery. Growth + Pro tiers raise the AI limit and add API keys, custom domains, and white-label invoices. Full pricing → /pricing.

Do I need to migrate my data?

How do rent payments work?

What does the 'AI agent' actually do?

Is it secure? What about Fair Housing?

Can I cancel anytime?

Stop managing. Start approving.

Free for your first unit. 10-minute setup. Cancel anytime — your data is exportable on the way out.

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Aptoria

The modern operating system for rental portfolios. Built for landlords, by people who manage units.

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