Aptoria

Start free

For property management companies

Manage hundreds of doors without hiring more people.

Built for PMs who run third-party portfolios for multiple owners. Role-based staff, owner payouts via Stripe ACH, monthly statements that send themselves — plus an AI agent that does the routine work across every property.

Talk to founder

See pricing

$2.4M+

Rent processed

47%

Avg. hours saved per week

< 5 min

New-property setup

99.97%

Uptime over 90 days

Sound familiar?

The work you're stuck doing manually.

Onboarding a new staff member means a week of permission tweaks and accidental over-access.

Six role presets (admin, manager, leasing, maintenance, accountant, viewer) enforced in SQL — no manual checklists.

Monthly owner statements are a half-day of Excel exports + Word merges + email blasting.

Cron emails every owner their statement on the 5th, with paid-vs-pending YTD totals + per-property breakdowns.

Distributing owner payouts means writing 40 checks or doing manual ACH at the bank.

Stripe Connect Express onboarding for each owner. One click pays everyone; transfer IDs reconcile back automatically.

Auditing what the team did last quarter requires reading email and Slack.

Tamper-evident audit log on every landlord-initiated change, with actor + timestamp + before/after values.

Onboarding a new property means re-entering everything in 4 tools.

CSV import for properties, units, tenants, leases, recent expenses. Done in an afternoon, not a week.

Outcomes you'll see

In the first 30 days.

Cut staff hours per door

PMs running 50+ doors report half the per-door operational time once the AI handles routine triage + reminders.

Owner trust through transparency

Owners log in to see their own portal: distributions, statements, property P&L, AI-drafted notes — no follow-up emails needed.

Compliance by default

Fair Housing checks on every AI message, audit log on every action, RLS on every tenant boundary. Easier to pass an audit.

What landlords are saying

Built with operators who run portfolios, not theory.

"My AR aging dropped from 8 weeks to 11 days. The auto-rent reminders + smart late-fee waivers do what I never had time to."

Maya R.

34-unit landlord, Austin TX

"I stopped using Excel for the books. Property P&L per door is something my CPA literally hugged me for."

Jordan T.

Solo PM, Phoenix AZ

"Tenants pay on time when the app makes it easy. Auto-pay enrollment alone got us to 96% on-time."

Priya S.

Owner of 12 SFRs, Chicago IL

Compare

Why operators pick us over the legacy stack.

Feature

Aptoria

Buildium

AppFolio

AI agent that triages + acts

Limited

AI-drafted tenant replies

AI move-out reconciliation

AI lease Q&A for tenants

Built-in chart of accounts + journal

Owner ACH payouts via Stripe

Per-property P&L + cap rate

Free first unit

No setup fee

$$$

$$$$

API keys + signed webhooks

Add-on

Modern UI built this decade

Partial

Feature comparison reflects publicly listed capabilities as of 2026. We may have missed something — let us know.

FAQ

Questions, answered.

How much does it cost?

Free for your first unit. After that, our Starter plan is $9/unit/month with everything unlocked except AI quota and webhook delivery. Growth + Pro tiers raise the AI limit and add API keys, custom domains, and white-label invoices. Full pricing → /pricing.

Do I need to migrate my data?

How do rent payments work?

What does the 'AI agent' actually do?

Is it secure? What about Fair Housing?

Can I cancel anytime?

Ready to try it on your portfolio?

Free for your first unit. Cancel anytime. No card required.

Talk to founder

See a demo

Aptoria

The modern operating system for rental portfolios. Built for landlords, by people who manage units.

Product